Job Description

Job Description

We are seeking a highly organized and detail-oriented Event Coordinator to support the Director of Events in the planning, coordination, and execution of events across multiple outlets and banquet spaces. This role is primarily focused on event administration, internal coordination, and operational execution — ensuring seamless communication between departments and an exceptional guest experience.

Position Summary

The Event Coordinator provides administrative support and ensures all event details are accurately documented, communicated, and executed. 

Key ResponsibilitiesAdministrative Support

• Provide direct administrative support to the Director of Events

• Prepare and distribute contracts, Banquet Event Orders (BEOs) and related documentation

• Maintain accurate client files, event records, and internal systems

• Manage calendars, schedule client meetings, and coordinate site tours

• Assist with deposit tracking, billing review, and final invoicing coordination

• Maintain accurate reporting and event documentation

• Respond to client inquiries in a timely and professional manner

Event Coordination & Execution

• Coordinate event details across all F&B outlets

• Ensure clear communication of event timelines, menu selections, room setups, beverage packages, and special requests

• Participate in BEO meetings and ensure accurate distribution of finalized event documents

• Support on-site event execution to ensure operational alignment and service standards are met

• Monitor event logistics and assist with problem-solving during live events

• Ensure all departments are fully informed of event details and last-minute updates

Qualifications

• 1–2 years of experience in hotel events, catering, or Food & Beverage operations preferred

• Experience in a multi-outlet hotel or high-volume restaurant environment strongly preferred

• Strong understanding of banquet operations and restaurant service flow

• Proficiency in Google Suite and hotel sales/catering systems (Tripleseat, OpenTable, Micros; Adobe and Canva knowledge a plus)

• Ability to work flexible schedules, including evenings, weekends, and holidays

Core Competencies

• Exceptional attention to detail

• Strong organizational and multitasking skills

• Guest-focused mindset with a commitment to service excellence

• Professional demeanor and polished communication skills

• Ability to collaborate effectively across departments

• Strong written and verbal communication skills

• Ability to remain calm under pressure in a fast-paced environment

 

Job Tags

Full time, Flexible hours, Afternoon shift

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