Job Description

Classification Title:

Data Management Analyst II

Job Description:

The Department of Psychiatry, Child and Adolescent Division is seeking a Data Management Analyst II to support the data collection, tracking and reporting needs of the Behavioral Health Hub(s). This position will have responsibility for ensuring all reporting deadlines are met according to contractual terms to avoid financial consequence, assist in supporting the Hub team members, provide back-up for the Program Coordinator and Program Director. Assist in the data and reporting needs in the development of any future satellite Hubs and/or data related projects. Help to coordinate the work of other Hub members on assigned projects, and monitor data input in the UFG and UFP Behavioral Health Hubs client and provider databases (REDCap).

Program Support - This position will be responsible for assisting with the following duties. Develops data collection instruments; develops and utilizes instruments and methods for the evaluation and quality control of quality improvement or operational data. Updates/maintains specific databases for collection, tracking, and reporting of contractual data, as appropriate to the position. Collects, analyzes, interprets, and summarizes data in preparation for generation of statistical and analytical reports. Help to ensure quarterly goals of 90 and 45 referrals are met for UFG and UFP, respectively. Monitor referrals monthly to gauge if Hubs will achieve quarterly goals. Monitoring timeline tracking grids for all contractual tasks and deliverables and ensuring all deadlines are met, for both area Hubs. Compiling data for required reports under the contracts (and Scopes of Work, when applicable) and assist with completion of all DOH required reporting templates. Enter all new referrals received by UFG into REDCap daily. Monitor Hub Work Queue daily, enter referrals and notify Care Coordinator. Work with the Program Director to create and maintain Hub/REDCap SOPs. Help to train OPS Data Assistant, upon hire. Participates in local and regional Quality Improvement Initiatives, on an ongoing basis. Act as back-up for Skill-Building sessions; gather necessary paperwork to submit for CME requirements, when requested. Assist in CME application renewal, when required. Send out meeting invites, obtain Satisfaction Surveys post-session and upload recording to Hub website. Support the PI, as requested. Produce ad-hoc data reports for publishing, presentations, etc. Assist with Data Projects and work with PI, Program Coordinator and Director and Med Students or MPH Interns assigned to the Hub at any given time.

Administrative - Help to manage increased participation requirements and growth in referral submissions. Assist to onboard and support Post Docs who rotate through the Hub. Liaise with participating and enrolled primary care providers. Research PCPs in both the UFG and UFP catchment areas for the purpose of outreach and marketing, at the request of the Program Director. Serve as back-up to Hub Program Coordinator. Audit monthly all data and Hub activities entered into Hubs’ internal database for both UFG and UFP and upload to DOH Program Evaluator. Research and respond to, or edit, any entries based on USF feedback. Keep REDCap data fields current with any changes made by DOH and/or USF. Update all existing records accordingly. Input all missing data elements on historical cases since Hub inception. Pull monthly reports for back-end team to perform billing audits.

Community Liaison - Assist Program Director with DCAP and CAN to assist with Hub goal of serving as first point of contact, as outlined by algorithm and Medical Director(s) guidance.

Assists with ongoing maintenance of the BH Hub website. Collaborates with IT staff on improvements to or development of data infrastructure.

Any other duties, as needed, to fulfill the mission and to abide by the values of the Department of Psychiatry.

Minimum Qualifications:

Bachelor’s degree in an appropriate area and two years of relevant experience.

Preferred Qualifications::

Expert knowledge of Word, Powerpoint, Excel, WordPress, Apollo, EPIC, and REDcap or comparable data platforms

Key soft skills for this position include the ability to work effectively as a collaborative team member while also functioning as an independent contributor. The role requires strong critical thinking and problem‑solving abilities to support sound decision‑making and efficient workflow.

Expected Salary:

$65,000 to $70,000

Benefits & Compensation:

As one of the nation’s top public research university, the University of Florida is dedicated to providing robust benefits options to support the wellbeing their employees. The university offers a range of complementary and affordable benefit options to meet your family’s financial, educational, and health needs. Eligibility varies by position and FTE.

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via our life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break,
• Time to recover – 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

About the University of Florida (UF), Department of Psychiatry:

The Department of Psychiatry at the University of Florida are engaged in groundbreaking projects covering a variety of interests through our Centers, labs, and collaborations with other departments. The Department of Psychiatry includes a large outpatient center with various specialty clinics within (including one associated with our Center for Autism and Neurodevelopment), a very active inpatient service, psychiatry collaborative program for primary care practitioners, school consultation program, and community consultation services. The Department of Psychiatry spans services across adult, addiction, and child/adolescent specializations, including a freestanding psychiatric hospital, a large consult liaison service at the main UF Shands Hospital, the Florida Recovery Center operated by our Addiction Division, and multiple research centers including the Center for Addiction Research & Education and the Center for OCD and Related Disorders (COARD).

ABOUT GAINESVILLE:

The City of Gainesville holds many distinctions. Located in the northern part of Florida, Gainesville is home to the state’s largest and oldest university (UF), and is one of the state's centers of education, innovation, healthcare, arts & culture, sports, and more. You can find the city routinely listed as one of the best college towns, best places to live, and best places to retire. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums, and lakes provide endless entertainment to thousands of visitors and locals every year. Things to do in Gainesville , Visit Gainesville.

Special Instructions to Applicants:

Interested applicants should submit the following items as part of the online application:

• Cover letter that states applicant’s interest in the position and qualification relative to the credentials listed above.
• Curriculum Vitae
• Reference Names/Contact Information (3). The cover letter should include the names and contact information of three individuals who can provide an evaluative appraisal of the applicant’s work, potential in the field, and capacity to be an effective colleague in an academic health sciences center.  References will be requested from the Department should the applicant be considered.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

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